Let someone else book the meetings for you
Give assistants, sales support or external partners the right to book meetings in your organisation – without giving away full account access.
How it works
From invitation to booked meeting in four steps.
Invite the booker
The organisation invites a meeting booker by email.
Share calendars
Choose exactly which meeting calendars to share and with whom.
Book in three steps
The booker picks person, time and participants in a simple wizard.
Confirmation and follow-up
Everyone gets an invitation, and the owner sees who booked the meeting.
Features
Book for others
Book meetings on behalf of others with full traceability.
Multiple organisations
One booker can work for several organisations with separate permissions.
Own email identity
A unique sender address per organisation, connected via secure sign-in.
Shared calendars
The owner controls which meeting calendars each booker can see and use.
Rebook and cancel
The booker can reschedule and cancel meetings when plans change.
Clear permissions
Access is limited to what has been shared – nothing more.
A great fit for
Agencies and consultants
Book meetings for clients without sharing their logins.
Sales support
Let sales support fill the calendar for your reps.
Assistants
The assistant manages the manager's calendar with the right permissions.
Partners
External partners book meetings in your organisation in a controlled way.
Pricing
Meeting booker is an add-on activated per organisation.
Add-on: Meeting booker
19 €
per month
190 €
per year
Requires Pro or higher
29 €
per month
See all details on the pricing page.
What the External Meeting Booker role means
External Meeting Booker is a role for people who book meetings on behalf of someone else: an assistant, sales support or an external booking partner. The booker is allowed to book in the organisation's name without gaining access to the whole account, and every booking shows who made it.
The organisation invites the booker by email and then shares exactly the meeting calendars the role may use. The same person can be a booker in several organisations at once, with separate permissions and a dedicated sender identity per organisation.
Booking happens in a guided wizard: pick the meeting owner, pick a slot that is free according to the owner's connected calendar and add participants. The meeting is created for the owner, everyone receives a calendar invitation, and a video link is created when Teams or Meet is connected. The booker can also reschedule and cancel.
The role belongs to the meeting booker module and requires a plan where the feature is enabled — see the pricing page for the current tier. Follow-up on booked meetings can be extended with meeting evaluations.
Frequently asked questions about meeting bookers
- Does the booker see our entire calendar?
- No. The booker only sees the meeting calendars that have been shared and the free slots they produce. The contents of private calendar events are not shown.
- Can the same person book for several organisations?
- Yes. A booker can belong to several organisations and switch between them. Permissions and shared calendars are kept separate per organisation.
- Who appears as the sender in emails?
- A booker can have a dedicated email identity per organisation, so the recipient sees the correct sender for the organisation the booking concerns.
- Who owns the meeting that is booked?
- The meeting owner is the person the meeting is booked for. The meeting is created in the owner's calendar, while the booker is recorded as the person who made the booking.
- Can the booker cancel or reschedule?
- Yes. Rescheduling and cancelling work exactly as for a normal booking, and every participant receives an updated or cancelled calendar invitation.
- Does the external participant need an account?
- No. Participants receive an ordinary calendar invitation by email and need no MeetSync® account.