Recurring meetings that match real life
Different companies. Different calendars. One meeting.
Weekly stand-ups, monthly reviews and board meetings are booked once in MeetSync® and then keep running. You choose the interval and how the series ends, add breaks for holiday periods, and can change or cancel a single occurrence without touching the rest of the series.
How recurring meetings work in MeetSync®
A recurring meeting in MeetSync® is a series: one meeting plus a rule for how often it repeats and when it should stop. Instead of booking twelve separate meetings you book one, and the system creates the occurrences and keeps them up to date in every connected calendar.
The series can end after a set number of occurrences, on an end date, or run open-ended. Open-ended series roll forward automatically, so participants always have upcoming occurrences in their calendar without manual extensions. You can extend, shorten or end the series at any time.
Real schedules contain exceptions. That is why you can add breaks for holidays and closed weeks, and change or cancel individual occurrences. The change applies to that occurrence only, while the rest of the series continues as planned and participants are notified about that specific change.
What you can configure
Any interval
Weekly, every other week, monthly, quarterly or a custom interval that you define yourself.
Count, end date or open-ended
End the series after a set number of occurrences, on a specific date, or let it run until you stop it.
Breaks for holidays and closed periods
Add one or more breaks, for example July, and choose whether the break should repeat every year.
Change one occurrence, keep the series
Reschedule, cancel or edit the content of a single occurrence – the rest of the series is untouched.
How it works
- 1
Choose recurring in the time step
When you create the meeting, mark it as recurring and the series settings open.
- 2
Set interval, ending and breaks
Define how often the meeting takes place, how the series ends and any periods to skip.
- 3
Follow the series in your overview
The series appears as one meeting in the booking list, sorted by its next occurrence and clearly marked as recurring.
Common setups
Weekly team meetings
A standing weekly meeting with a break over the holiday period, so the calendar is not filled with meetings nobody attends.
Monthly customer reviews
A monthly series of twelve occurrences where a single meeting can be moved when the customer cannot attend, without moving the rest.
Board and management meetings
A quarterly series that keeps running year after year, with an annually repeated summer break and the option to extend it in advance.
Frequently asked questions
- How do I create a recurring meeting in MeetSync®?
- Create the meeting as usual and select Recurring in the time proposal step. A guide opens where you set the interval, how the series ends and any breaks before the meeting is sent out.
- Which intervals are supported?
- Weekly, every other week, monthly, quarterly and custom intervals. Monthly series can follow a date or a weekday in the month.
- Can a series run without an end date?
- Yes. An open-ended series continues until you end it, and upcoming occurrences are kept rolling roughly twelve months ahead in participants' calendars.
- Can I pause the series over the summer?
- Yes. Add a break with a start and end date, and for open-ended series you can have the same break repeat every year.
- Can I reschedule or cancel a single occurrence?
- Yes. A single occurrence can be moved, cancelled or given a new title and description. The change syncs to participants' calendars as an exception in the series while the other occurrences remain.
- How are daylight saving time and different time zones handled?
- Occurrences are calculated in the meeting's time zone, so a 09:00 series stays at 09:00 across daylight saving changes. Each participant sees the time in their own calendar and time zone.
Stop rebooking the same meeting every month
Create an account and set up your first meeting series with breaks and the right end condition.