Interview scheduling for recruitment
Recruitment often stalls while waiting for a shared time slot. MeetSync® lets candidates choose from times that are already free for the whole interview panel.
Interviews without the scheduling puzzle
In recruitment the calendar is the bottleneck. Candidates have jobs, hiring managers have full schedules, and every reschedule costs days. MeetSync® makes interview booking self-service: the candidate gets a link and picks a slot that is already free for everyone taking part.
For panels with several interviewers, use a meeting request instead. You send a set of proposed times to internal colleagues and the candidate in the same message, watch the answers arrive and let the system confirm the earliest time that works for every required participant.
Candidates need no account and reply through the link in the email. Reminders are sent before the interview to cut no-shows, and if the time has to change the meeting is rescheduled so everyone receives an updated calendar invitation.
Why MeetSync® suits recruitment
Candidates choose the time
Send a booking link with the invitation. The candidate books without an account and receives a calendar invite immediately.
Panel booking
When several interviewers are involved, only slots where everyone is free are shown — internal and external alike.
Custom questions in the form
Add your own fields to the booking form, for example a portfolio link, references or availability for the next stage.
Fewer missed interviews
Automatic email reminders reduce late cancellations and no-shows.
How it works
- 1
Set up interview types
Create a booking calendar for each stage — screening, technical interview, final interview — with the right duration and attendees.
- 2
Share with the candidate
The link can be dropped into email templates and job-ad replies. Candidates only see times available in their own timezone.
- 3
Reschedule when needed
If the time needs to change, the old meeting is cancelled automatically and a new time is offered to the same attendees.
How recruiters use it
Screening calls
Send a booking link in your first contact and let the candidate pick a short interview slot right away.
Panel interviews
Use a meeting request when several interviewers are involved and a common time must be found quickly.
Volume hiring
Publish several occasions in the event calendar for information sessions and let queue and waiting list handle themselves.
Frequently asked questions
- Can we book interviews across time zones?
- Yes. Times are shown in the candidate's timezone and the calendar invite is sent with the correct time.
- Can we book a panel with several interviewers?
- Yes. Add all the interviewers as attendees, and only slots where the whole panel is free will be shown.
- Can we send the booking in the candidate's language?
- Yes. A meeting calendar can be published in several languages, and all correspondence follows the chosen language.
- Does the candidate need an account?
- No. Candidates book or reply through a link in the email and need neither an account nor a licence.
- Can we collect extra details at booking?
- Yes. The booking form can carry your own fields, such as preferred start date or a portfolio link, and the answers follow the booking.
- How do we reduce no-shows?
- Enable reminders: up to three automatic emails are sent before the interview, from five minutes to 48 hours ahead.
Shorten your recruitment lead time
Create an account and set up your first interview calendar in a few minutes.