Alternative to Microsoft Bookings
Microsoft Bookings works well within a single Microsoft 365 organisation. MeetSync® is an alternative when you need to mix calendar providers, book with external parties and find a shared time for a group.
When it makes sense to look at an alternative
Microsoft Bookings is built for organisations that work entirely inside Microsoft 365. As long as everyone involved is licensed and the calendars live in the same tenant it does the job. The need for an alternative usually appears when reality looks different.
Typical situations: part of the team uses Google Calendar, consultants and partners sit outside the organisation, or a meeting has to be booked between several parties who cannot see each other’s calendars. That calls for a tool that combines availability across system boundaries.
MeetSync® does that: availability is read from Microsoft 365, Google and Apple at the same time, external participants book and reply without an account, and when no time is obvious you send a meeting request and let people vote. Teams remains your meeting tool if you want.
Differences worth knowing
Multiple calendar providers
MeetSync® calculates availability against Google Calendar, Microsoft 365 and Apple at the same time — not just one provider.
External attendees without an account
Customers, candidates and partners book and respond without an account and without a licence.
Group polling included
When no shared time is obvious, you can send a meeting request and let attendees vote.
Organisations and roles
Multiple organisations, owners, attendees and meeting bookers are all managed within the same account.
How to switch
- 1
Connect your Microsoft 365 calendar
Sign in with your Microsoft account and availability is read via Microsoft Graph.
- 2
Recreate your meeting types
Create a booking calendar for each meeting type with duration, notice period and form.
- 3
Share the new links
Swap the links in signatures and on your website. A Teams link is created automatically once Microsoft is connected.
Things to consider when switching
Keep Microsoft 365 as the calendar
Changing booking tool does not mean changing calendar. Outlook stays the source of truth; MeetSync® reads availability and writes the bookings back.
Plan for administrator approval
If the organisation has a restricted consent policy, IT approves the app once before users can connect their accounts.
Move the links in stages
Create matching booking calendars in MeetSync®, swap the links in signatures and on the website, and leave the old pages up until no bookings arrive there.
Frequently asked questions
- Does everyone need Microsoft 365?
- No. Attendees can use Google, Apple or no connected calendar at all.
- Can I keep using Teams for meetings?
- Yes. A Teams link can be created automatically for booked meetings once Microsoft 365 is connected.
- Where is the data stored?
- MeetSync® is operated by MeetSync AB and processes personal data in accordance with GDPR. Sub-processors are listed on the Subprocessors page.
- Can we run both tools in parallel during a transition?
- Yes. Both read the same Outlook calendar, so a booking made in one tool blocks the time in the other and double bookings are avoided.
- Do external participants need a licence?
- No. Anyone who books or answers a meeting request needs neither licence nor account – just the link in the email.
- What is needed to get started?
- An account, a connected calendar and a published booking calendar. See the pricing page for what each plan includes.
Try MeetSync® as an alternative
Create an account, connect Microsoft 365 and compare for yourself in your own calendar.